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What's New

2018

Photo Album about Tung Chung Fort 1978

9 November 2018

A new digital photo album entitled “Tung Chung Fort 1978” is accessible here .


Photo Album about Po Yick Street, Tai Po 1974

21 September 2018

A new digital photo album entitled “Po Yick Street, Tai Po 1974” is accessible here .


Photo Album about Nathan Road in the Mid-1970s

1 August 2018

A new digital photo album entitled“Nathan Road in the Mid-1970s” is accessible here .


GRS Annual Report 2017

31 July 2018

The Annual Report 2017 of the Government Records Service has been issued. Please click here to view.


International Archives Day 2018

31 May 2018

In celebration of the International Archives Day, the Government Records Service (GRS) will participate together with local institutions in an exhibition organised by the Hong Kong Archives Society on 9 June 2018. More than 30 replicas of our archival holdings will be exhibited. Our Archivist will also deliver a talk in Cantonese on “The Story of Archives” to highlight the holdings and online resources of GRS.

Details of the exhibition and talk are as follows:

Date: 9 June 2018 (Saturday)

Time: 10:00 – 17:00 (Exhibition)

          15:00 – 15:30 (Talk)

Venue: Hong Kong Maritime Museum, Central Pier No. 8, Hong Kong

To join the talk, please register in the website of the Hong Kong Archives Society: http://www.archives.org.hk/en/page.php?pagename=latest_news&submenu=LATEST&nid=95


New price list of our reproduction and records certification services

14 May 2018

A new price list of our reproduction of holdings and records certification services is effective from 14 May 2018. You may access the price list through this link .

For enquiries, please call 2195 7700.


Records destruction information of Bureaux/Departments - 2017

24 April 2018

The records destruction information of bureaux/departments in 2017 is now accessible here .


New additions to the archives of the Government Records Service:

TNA records relating to Hong Kong

16 April 2018

To enhance its existing archival holdings, the Public Records Office (PRO) of the Government Records Service (GRS) has acquired 41 archival records relating to Hong Kong from the National Archives (TNA) of the United Kingdom. These archival records, in the form of digital copies, were put under one manuscript series. They will be available for public inspection starting from 16 April 2018. Members of the public are welcome to visit the Search Room of the PRO to inspect these records which have already been included in our online catalogue. A brief description of these 41 new archival records is given below.

Brief description of the new additions

These 41 records are selected from one records series of TNA, namely, ‘FCO 40: Commonwealth Office and Foreign and Commonwealth Office: Hong Kong Departments: Registered Files, Hong Kong, British Honduras, British Indian Ocean Territories and the Seychelles’. They are now grouped into one corresponding records series under the Hong Kong Manuscript Series (HKMS) of PRO, as follows –

HKMS 189: Microfilm / Digital Images of Registered Files of Hong Kong Department, Foreign and Commonwealth Office (selected records of FCO 40)

The newly acquired digitised files in this existing series comprise 41 records selected from FCO 40: Commonwealth Office and Foreign and Commonwealth Office: Hong Kong Departments: Registered Files, Hong Kong, British Honduras, British Indian Ocean Territories and the Seychelles. The subjects covered include the future of Hong Kong, drafting of the Basic Law, legal issues arising from Hong Kong’s conversion to Chinese sovereignty, future of the judiciary, Joint Liaison Group and Sino-British negotiations, amending the Crown Proceedings Ordinance, Judicial Service Commission (Amendment) Bill, Hong Kong’s relations with Taiwan, Macao, Mainland China, Japan, the United Nations and other British dependent territories, right of abode in Britain, Vietnamese boat people, water supply, mutual legal assistance, Hong Kong’s participation in international organisations, economic situation in Hong Kong, Daya Bay nuclear plant, student demonstrations in China in 1989, etc. The covering period of the files in this deposit is from 1986 to 1990.


Photo Album about Gin Drinker's Bay 1958-1959

13 April 2018

A new digital photo album entitled “Gin Drinker's Bay 1958-1959” is accessible here .


New price list of our reproduction and records certification services

11 April 2018

A new price list of our reproduction of holdings and records certification services is effective from 11 April 2018. You may access the price list through this link.

For enquiries, please call 2195 7700.


New additions to the archives of the Government Records Service:

Records from the Ronald Reagan Presidential Library, USA, relating to Hong Kong

27 March 2018

To enhance its existing archival holdings, the Public Records Office (PRO) of the Government Records Service (GRS) has acquired 2 archival records relating to Hong Kong from the Ronald Reagan Presidential Library of the United States. These archival records, in the form of digital copies, were put under the manuscript series of HKMS211-1. They will be available for public inspection starting from 28 March 2018. Members of the public are welcome to visit the Search Room of the PRO to inspect these records which have already been included in our online catalogue. A brief description of these 2 new archival records is given below.

Brief description of the new additions

These 2 records are selected from the records series CO066 of the Ronald Reagan Presidential Library. They are now grouped under the following Hong Kong Manuscript Series (HKMS) of PRO: –

HKMS211: Digital Images of Files from the White House Office of Records Management, USA (Selected records of CO 066 [Hong Kong])

This new series consists of digital images of two files from the White House Office of Records Management (WHORM), USA. They cover a range of issues, including communication between White House and Sir Yue Kong Pao, views among US officials and American business community on the U.S. position on Hong Kong, the Sino-British negotiations and the future of Hong Kong, trade and finance matters between Hong Kong and the USA, etc. The covering period of the records is from 1981 to 1987.


Roving exhibition "Tracking Winds and Clouds: A Century of Archived Stories of the Observatory"

26 February 2018

Roving exhibition “Tracking Winds and Clouds: A Century of Archived Stories of the Observatory” co-organised by the Government Records Service and the Hong Kong Observatory will be staged at the following 4 public libraries running between March to September 2018. Details are as follows:

Sha Tin Public Library

2-29 March

Monday-Wednesday, Friday-Saturday
9:00 – 20:00

Thursday
12:00 – 20:00

Sunday & Public Holidays
9:00 – 17:00
Ping Shan Tin Shui Wai Public Library

2-29 April

Monday-Wednesday, Friday-Saturday
9:00 – 20:00

Thursday
12:00 – 20:00

Sunday & Public Holidays
9:00 – 17:00
Chai Wan Public Library

2-30 August

Monday
12:00 – 20:00

Tuesday to Saturday
9:00 – 20:00

Sunday & Public Holidays
9:00 – 17:00
Kowloon Public Library

2-29 September

Monday
12:00 – 20:00

Tuesday to Saturday
9:00 – 20:00

Sunday & Public Holidays
9:00 – 17:00

Free admission


Lecture on “Preservation and Use of Archives in Public Records Office”

22 February 2018

The lecture will introduce the highlights of archives administration, online resources and PRO holdings. Details of the lecture are as follows:

Date: 24 February 2018 (Saturday)

Time: 15:00-17:00

Venue: Exhibition Gallery, UG/F, Dr Sun Yat-sen Museum, 7 Castle Road, Mid-Levels, Central, Hong Kong


New additions to the archives of the Government Records Service:

TNA records relating to Hong Kong

12 February 2018

To enhance its existing archival holdings, the Public Records Office (PRO) of the Government Records Service (GRS) has acquired 105 archival records relating to Hong Kong from the National Archives (TNA) of the United Kingdom. These archival records, in the form of digital copies, were put under three Hong Kong Manuscript Series (HKMS). They will be available for public inspection starting from 12 February 2018. Members of the public are welcome to visit the Search Room of the PRO to inspect these records which have already been included in our online catalogue. A brief description of these 105 new archival records is given below.

Brief description of the new additions

These 105 records are selected from three records series of TNA, namely, ‘FCO 21: Foreign Office and Foreign and Commonwealth Office: Far Eastern Department: registered Files’, ‘FCO 40: Commonwealth Office and Foreign and Commonwealth Office: Hong Kong Departments: Registered Files, Hong Kong, British Honduras, British Indian Ocean Territories and the Seychelles’ and ‘PREM 19: Prime Minister's Office: Correspondence and Papers’. They are now grouped into three corresponding records series under the Hong Kong Manuscript Series (HKMS) of PRO, as follows –

HKMS 188: Microfilm / Digital Images of Registered files of Far Eastern Department, Foreign and Commonwealth Office (Selected records of FCO21)

The newly acquired digitised files in this existing series comprise three digitised records selected from FCO 21: Foreign Office and Foreign and Commonwealth Office: Far Eastern Department: registered Files. The subject of these files is about the visit of the UK Prime Minister, Margaret Thatcher, to China. The covering period of the files is 1984.

HKMS 189: Microfilm / Digital Images of Registered Files of Hong Kong Department, Foreign and Commonwealth Office (selected records of FCO 40)

The newly acquired digitised files in this existing series comprise 92 records selected from FCO 40: Commonwealth Office and Foreign and Commonwealth Office: Hong Kong Departments: Registered Files, Hong Kong, British Honduras, British Indian Ocean Territories and the Seychelles. The subjects covered include future of Hong Kong, relations between Hong Kong and China, Sino-British Joint Declaration, visits of Chinese officials to UK, visits by Governor of Hong Kong to UK and China, appointment of new Governor of Hong Kong, constitutional development, localisation of civil service, nuclear power station project at Daya Bay, localisation of civil aviation legislation, Hong Kong International Airport, nationality and passport. The covering period of the files is from 1986 to 1988.

HKMS195: Digital Images of Records of the Prime Ministers Office: Correspondence and Papers, 1979-1997 (Selected Documents of PREM 19)

The newly acquired digitised files in this existing series comprise 10 records selected from PREM 19: Prime Minister's Office: Correspondence and Papers, 1979-1997. They are related to political and social-economic matters involving Hong Kong. The subjects cover the Prime Minister’s visit to China and Hong Kong, power station projects and the future of Hong Kong, etc. The covering period of most of the files is from 1984 to 1989.


Current Exhibition: "Tracking Winds and Clouds: A Century of Archived Stories of the Observatory"

5 February 2018

The exhibition “Tracking Winds and Clouds: A Century of Archived Stories of the Observatory”, co-organised by the Public Records Office of the Government Records Service and the Hong Kong Observatory, will be launched on February 6 at the Exhibition Hall, 2/F, Hong Kong Public Records Building, 13 Tsui Ping Road, Kwun Tong, Kowloon. Opening hours are from 9am to 5:45pm, Mondays to Fridays (except public holidays). All are welcome and admission is free.

More than 40 pieces of archival holdings will be displayed to review the early establishment and operation of the Hong Kong Observatory, giving members of the public a glimpse of the precious meteorological records.

In addition, roving exhibitions of “Tracking Winds and Clouds: A Century of Archived Stories of the Observatory” will be held at Sha Tin Public Library (from March 2 to 29, 2018), Ping Shan Tin Shui Wai Public Library (from April 2 to 29, 2018), Chai Wan Public Library (from August 2 to 30, 2018) and Kowloon Public Library (from September 2 to 29, 2018). Please refer to the Reference Resources Page for details.

To enrich the exhibition, the Public Records Office has also specially developed an online Reference Resources Page, comprising “Introduction of the Exhibition”, “Image Gallery” and “Reference List”. You may access the Reference Resources Page through the link below:

"Tracking Winds and Clouds" Reference Resources Page


The Opening Ceremony of the Current Exhibition

5 February 2018

The opening ceremony of the exhibition "Tracking Winds and Clouds: A Century of Archived Stories of the Observatory" was held on February 5 at the Hong Kong Public Records Building. Picture shows the Director of Administration, Ms Kitty Choi (left), and the Director of the Hong Kong Observatory, Mr Shun Chi-ming (right), officiating at the opening ceremony.

Press release of the opening ceremony and exhibition is accessible here.

Ms Kitty Choi (left), and the Director of the Hong Kong Observatory, Mr Shun Chi-ming (right), officiating at the opening ceremony


Closure of Exhibition Hall (8th January to 5th February 2018)

5 January 2018

To prepare for staging the upcoming thematic exhibition “Tracking Winds and Clouds: A Century of Archived Stories of the Observatory”, the Exhibition Hall will be temporarily closed from 8th January to 5th February 2018. The Exhibition Hall will be open to public starting from 6th February 2018. We regret this service is temporarily unavailable.


Thematic Film Show

29 December 2017

Public Records Office (PRO), Government Records Service (GRS) preserves a collection of audio-visual materials transferred from the Information Services Department (ISD). They record different aspects of Hong Kong society between 1950s and early 1980s.

PRO has selected some titles and edited as a thematic film clip of 30-minute length, entitled “Hong Kong in the 1960s and 1970s”. Through viewing the film clip, the elderly can recall their memory of old Hong Kong and the younger generation can understand the development of Hong Kong. For details, please see the brief introduction.

Starting from 5 January 2018, the thematic film will be available for viewing at 11:00am (English version) and 3:30pm (Cantonese version) on every Friday (except public holidays) in the Lecture Hall on 2nd Floor of the Hong Kong Public Records Building. Admission is free. For details, please refer to the program.

We can entertain up to 40 people in this activity. The maximum number of seats reserved for group visitors is 30 seats and 10 seats are reserved for walk-in visitors on a first-come, first served basis. For enquiries, please call us at 2195 - 7700.